You can move them to other out-of-the-way folders, but by keeping the files you can leverage the OneDrive search capability without having to open the notebooks every time. If you're using a system such as OneDrive to store your OneNote files, it might be best to not delete notebooks unless you absolutely need to. I recommend this highly for content you may need access to while on mobile but can live without if you're offline. By creating a master index notebook you can create links to all the content you may need access in a rarely used notebook, clicking on the links to access the information, while reducing your sync load and storage needs. One of the tricks with OneNote is you can create links to notebooks, sections, pages, and even content on a page.
#Delete onenote notebook archive
Once I'm done I have an organized Archive notebook, access to the content I need, and one less extraneous notebook file to keep track of. I create a section in the Archive Notebook for the content I am archiving from the old notebook and then move that content over. In these cases I'll use an Archive notebook. Sometimes we need to keep the content in OneNote format but we don't need the content in separate notebooks.
#Delete onenote notebook pdf
Exporting it as a PDF file gives you the reassurance of having access to the information in the smallest and most portable format possible. I recommend this over creating a OneNote package since at this time you've already decided to delete the notebook so you won't need to have the content in an editable format. You can export an entire notebook to a PDF file for easy storage. That extra copy may seem counter-intuitive, but it gives you an extra bit of security in the move in case something goes wrong. You could go through and move things item by item but to save time I recommend creating a section for all the pages you plan to move in the notebook, moving the pages to that section, copying the section to the new notebook, then deleting the section. (Please note these steps require OneNote 2016 to execute completely.)īefore you delete an old notebook make sure you've gone through and transferred any content you need to retain to a new notebook. Here are the five steps I recommend when you're ready to get rid of a notebook. The problem comes in with what do you with the crabgrass-like growth of the number of notebooks you have as your time with OneNote grows. It's not that I'm saying notebooks are a bad way to keep things together. OneNote has an inherent management issue when it comes to keeping organized.notebooks.
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